Assigning Client-Matter/Billing/Project Codes

Now you can easily assign your conferences for proper billing, tracking, and cost allocation with codes that feature:

No Character Limits
Alpha-Numeric Format
Web-based Input

Consolidating all billable project/case components can be a daunting task often requiring manual reconciliation that can take considerable time to perform. Law Conferencing offers multiple options to link call data to the appropriate client, department or project to properly assign billable time.

Proper call accounting is a critical component of any law firm regardless of size. Law Conferencing's tracking solutions satisfy the requirements for all size law firms, legal services businesses and consultants.

Advantages:

Fully integrated into 24/7 Toll-Free Conference Call service.
Full scale, unlimited character, alpha-numeric codes accepted.
Web-based input for ease of use.
No need for time consuming or costly advance reservations.

Options for Assigning Codes

Web assigned free form codes assigned to each unique conference after completion of the call.

The user registers for delivery of Law Conferencing's phone conference usage report (there is no charge for this service).
At the completion of each call a Usage Report is sent via email to the designated recipients. The report includes a synopsis of the call including: Date, Time, Caller IDs, Role, Connection Type, Minutes and Charges.

To assign a code you would follow the steps below:

Click the "Add A Billing Code" link
Type in a alpha-numeric Client-Matter/Billing/Project Code
Click "Submit"
The conference record is now assigned the submitted code.

The Billing Code Summary section on your monthly invoice lists all conferences that have been associated to a specific code. The billing code is also listed in the conference detail section of the invoice.

Digital entry of billing codes at the time of the conference start.

The conference room options are set to require an adhoc billing code entry. Contact Law Conferencing Support to make this change.
The Host calls the toll-free number and is prompted for their Host code.
The Host is then prompted to enter a numeric code of up to 20 digits via their telephone keypad.
The conference record is now associated with the numeric adhoc code as entered by the Host.
On the monthly invoice all conferences that have been associated to a specific code will be summarized and presented in the Billing Code Summary section of the invoice.

Hard-coded billing codes assigned at the user level.

Each conference room (unique set of Host and Participant codes) can be assigned an alpha-numeric code (For example: Sales, Engineering, etc.).
Any subsequent usage to thLaw Conferencing room (set of Host and Participant codes) will be allocated to that Billing Code.
On the monthly invoice all conferences that have been associated to a specific code will be summarized and presented in the Billing Code Summary section of the invoice.